Minutes for KSBA Executive Meeting on August 16, 2021

Kentucky State Beekeepers Association (KSBA)
Board Meeting Minutes
Monday August 16, 2021

Attendance: 16 total (7 officers/directors)

The meeting was held via web teleconferencing.

KSBA President Tom Ballinger called the meeting to order at 7:04 p.m. ET.

The minutes from the July 13, 2021 meeting were presented and approved. Motioned by Leonard Davis and seconded by Joe Taylor.

New EAS Master Beekeepers

Dr. Leonard Davis and Jake Barker earned the Eastern Apicultural Society Master Beekeeper certification. Also, Dr. Tammy Horn Potter was awarded the Eastern Apicultural Society Charles and Evelyn Divelbiss Education Award, which is one of the highest awards offered to any beekeeper. Congratulations to Leonard, Jake, and Tammy. We are very proud of you!

Value Added Producer Grant

Tom reported that we were denied this grant. We can reapply for a 1-1 in kind grant. Tom reported that only 1% of grants are available to 501c5’s so we need to change to a 501c3 classification.

State Fair

  1. Booth Set Up – Tom reported that this went very well and is complete. Both the honey booth and educational booths are complete. All that is left to do is put price tags on the honey and stock the main honey booth.
  2. Calendar for honey booth coverage – Tom pointed out that we could use more management help on Monday and Wednesday morning. Several of the leadership team volunteered to cover the gaps. Scott Moore reported that one association pulled out of coverage so Scott is working to find an association to fill the gap.
  3. Credit card payment machine, paper and pay pal – Rick got the Clover Flex Register Lite units set up and working. He tested the systems, as well as printing receipts. All is well and complete. Tom and Rick will standize the process for how to use the machine so it’s consistent and done the same the entire fair,regardless of who does this function.
  4. Honey at booth – Scott reported there may be less honey for sale than in the past . However, several individuals on the call reported they are bringing honey in as well. Scott has a rigorous inventory of honey taken in. Tom reported that the honey storage room has honey lined up along the outside walls so it’s starting to come in well. Adam Parks from Oldham County reported that his club can bring in more honey as needed. Tom is collecting phone numbers to call out for more honey if needed.
  5. Update on budget: general fund and certified honey – Tom reported our spending is under budget to date by ~$4000 due to not needing some of the funding for full pandemic PPE (plexiglass screening purchases, etc.) Tom indicated we can use some of the funding for appropriate and value added expenditures.
  6. Honey queen agenda – Scott reported that the American Honey Queen, Jennifer Hinkle is flying in at 10 p.m. on Wednesday the 18th. Theresa Martin will pick her up at the airport and bring her to the hotel. On Thursday, she is going to the Commodities breakfast with Tom. Scott proceeded to review her schedule in detail.
  7. PPE – Tom reported there is ample PPE equipment such as masks, gloves, hand sanitizer. Inside the building, everyone is required to wear a mask but gloves are optional. The Fair has not questioned honey sampling, and this will therefore be done very carefully with minimal contact with the public and maximum safety. The Fair did question the candle making as this is a large draw for children and is very hands on. OldHam County reported they would like to not have more at risk individuals working in the candle making area. Tom took comments and discussion and then the group voted to drop candle making as a public activity. We can have someone in the back building candles for sale. Mike Mabry motioned to have KSBA members only make candles for sale. Theresa Martin seconded. The group voted and there were all yes votes and two nos. Motion carries.
  8. Profit sharing with Associations – Joe Taylor reported out that there is a formula for the profit sharing with the honey producer, the associations volunteering at the booth and KSBA. Tim Sheehan reported that the formula is the same this year and has not changed. Joe will share the document with Tom, Scott and the entire group.
  9. Parking – Adam Parks asked about parking and Tom reported that there are options as the National Guard Armory. Parking is a challenge so Tim recommended those volunteering try to arrive 1 hour early.
  10. WiFi – Rick explained that we have a single connection at a time so only 1 device can be connected at a time. The POS must use the WiFi so check with Rick if you must have WiFi for any reason.

New Business

  1. EAS Hive Box Painting – Tom and Leonard reported that the hives painted by multiple high schools and FAA organizations were very big money raisers and much appreciated. These went over very well. Adam asked how to participate in the future and Leonard answered that it’s just a matter of getting with the EAS organizers to participate. This can be done for any beekeeping type meeting in the future.
  2. EAS Organization by Leonard Davis – The group thanked Leonard for the terrific work he did coordinating EAS and having it hosted here in Kentucky.

The meeting was adjourned at 8:21 p.m. (EST). Motioned by Tim Sheehan. Seconded by Theresa Martin.